Administrative Fund

Administrative Fund

The documentary set out and collected by the members of the corporate bodies, associates, teachers and performers of associations / philharmonic bands and other entities and individuals, designated by administrative fund, includes Statutes, Internal Regulations and other minutes or circulars of administrative management; deeds and other documentation addressed by a notary; diplomas, patents, orders, decrees or official documents (such as those of assignment of public utility status or attribution of recognition of cultural merit); contracts; protocols; documents relating to the institution's assets; books of minutes of the General Assembly, Board of Directors, Fiscal Council, Managing Bodies or other commission; book of suits, book attendance at General Assembly; tokens, cards and books of registration and registration of members; books of bookkeeping, books of registry of services rendered, with relation of executants; cash and accounting books, drafts, books of accounts, balance sheets, account reports; bank records; (correspondence sent or received), copiers; memorabilia; other relevant documentation. Recent administrative documentation on digital media must be printed and archived. The inventory, cataloging, due to conditioning and digital copy of the administrative fund are recommended, so as to prevent deterioration and irremediable loss of documentation of significant historical value.

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